... documenting the history of the University of Delaware Home Staff Directions Archives Program Collections Collection Development Research Guide Digital Collections Access Services Records Access Policy Imaging Services Donor Information Donations and Transfers of Non-Digital Records Donations and Transfers of Digital Records Outreach Working with Classes Anniversaries and Special Events Archives FAQ Records Management Program Records Management Program Procedures for University Units and Personnel Records Management FAQ Digital Records Management Ordering Records Boxes Public University Documents Digital Media Destruction University History Overview of University History Online Books on University History Resources for History of the University of Delaware Past Commencements Past Exhibitions Blog Archive Resources and Documentation University Resources Community Resources Documentation University Policy on Archives and Records Management Program University Policy on Information and Records Management Archives and Records Management Forms Records Management Program Procedures Table of Contents 1 Introduction 1.1 Introduction 1.2 Mission Statement 1.3 Preliminary note 2 Basic records management definitions 2.1 Definitions 3 Introduction to records management 3.1 Records management 3.2 Benefits of good records management 3.3 Electronic records management 4 University records retention schedules 4.1 Records retention schedules 4.1.1 The records retention schedule 4.1.2 Records series 4.1.3 Creation of new records retention schedules 4.1.4 Revision of existing records retention schedules 4.2 Retention and disposition 4.2.1 Records retention 4.2.2 Records disposition 4.3 Vital records identification 4.4 Legal and regulatory retention requirements 4.5 Copies of record 5 Records storage 5.1 Placing records into storage 5.1.1 Types of boxes used for records storage 5.1.2 Items accepted for storage 5.1.3 Packing records storage boxes 5.1.4 Assignment of box numbers 5.1.5 Container lists 5.2 Retrieval of records from storage 5.2.1 Retrieval of records from storage 5.2.2 Transportation of records 6 Records disposition, destruction, and release 6.1 Records disposition 6.1.1 Records disposition 6.1.2 Tracking retention of records 6.2 Records destruction 6.2.1 Records destruction 6.2.2 Destruction of paper records 6.2.3 Destruction authorization memoranda 6.2.4 Destruction of paper records by units 6.2.5 Deletion of electronic records and data 6.2.6 Litigation holds 6.3 Records release 6.3.1 Records release 6.3.2 Release authorization memoranda 6.3.3 Release of records by units 7 Records management compliance 7.1 Compliance 7.2 Audits 8 External records requests 8.1 External access to university records 8.1.1 External access to university records 8.1.2 Public and confidential records 8.2 Procedures for handling requests for university records 8.2.1 Routing of requests for university records 8.2.2 Reproduction of university records 9 Appendix 9.1 Digital records management 9 Appendix 9.1 DIGITAL RECORDS MANAGEMENT See https://sites.udel.edu/uarm/digital-records-management/.
