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Records Management Procedures – Records Center

A records center is a low-cost, centralized area for storing and servicing inactive or semi-active departmental records of the University.

Only records listed on a department’s records retention schedule, and designated for further retention in an inactive records storage facility, can be accepted for storage in the University’s Records Center.

NOTE: University Departments are strongly discouraged from maintaining unofficial records storage areas within their departments. In addition to presenting safety hazards, unofficial records storage areas are also an inefficient use of expensive University floor space. Records stored under these conditions can become lost due to improper labeling or frequent moves. Additionally, most building attics, basements, and closets do not have adequate climate and vermin control, or security to properly preserve records for extended periods.