Donations and Transfers of Non-Digital Records
University Archives and Records Management (UARM) accepts donations and transfers of physical material as small as a single item and as large as dozens of boxes or multiple items of memorabilia. Although we may not be able to accept all materials you offer, UARM staff welcome the opportunity to review any relevant materials.
Please bear the following guidelines and rules in mind:
- UARM cannot accept donations of physical materials containing active mold or mildew, or materials with active insect or pest infestations.
- When you contact UARM about donating items or a collection of records, a staff member will discuss the most appropriate method of transporting them to UARM. In many cases, small collections may be brought directly to UARM offices. In select cases, an archivist may come to your location to pack and transport larger collections. When neither option is possible, especially for materials donated from a location at a distance from the University, donations may be shipped to UARM. We generally ask donors to pay for shipping.
- When bringing material for donation to the University, any arrangements you can make ahead of the visit, such as preparing an inventory of the collection, will provide UARM staff with valuable assistance. This is especially important for larger donations. Contact UARM staff for guidance on inventory preparation.
- For donations being shipped to the University, please do not send materials without first contacting UARM staff, so that we are prepared for the material’s arrival and are assured you have the correct mailing address.