Records Management Procedures – Suspension of Records Destruction

Exceptions to the records destruction policy may occur, from time to time, because of unforeseen legal, fiscal, or similar requirements. When, in the opinion of University Officers of Administration, or University legal counsel, such exceptions become necessary, department records management contacts will be notified in writing by the University Secretary. Such notification will serve as authorization for University departments to suspend destruction of University records, until further notice.

If it becomes necessary to suspend destruction of University records, all University departments will be notified, as quickly as possible, of the affected record series. Notification that the suspension has been lifted will also be made in writing.