Category Archives: Policies & Procedures

Faculty Meeting – II14  9/19/14

108 E. Main St. SALC,
Combined Re-accreditation Working Retreat with Faculty Meeting
8:30 a.m. – 4:00 p.m., Friday

The following items were brought to the faculty for vote. The first four (1., 2., 3., and 4.) were adopted by faculty. Items 5. and 6. were tabled for future consideration.

1. Whereas attendance and punctuality are important for the students’ success and whereas good study habits should be stressed in order to promote a better learning environment for all, be it resolved that attendance and punctuality—along with assignment completion, engagement/interaction, and behavior/respect–be criteria for determining the effort score. (*Approved*)
2. Whereas effort grades are important for retention/dismissal decisions, for reporting to sponsors, for eligibility for scholarships, and for encouraging students to work harder in class; whereas it is important that students understand the criteria teachers use for arriving at effort grades; whereas it is important that the determination of effort grades be fair and consistent across class sections and class levels while also maintaining a holistic approach for scoring, be it therefore resolved that the ELI faculty adopt and use the attached Effort Score Rubric, to be used in all classes taught in the Institute, effective Session II 2014. (*Approved*)
3. Whereas students should be apprised of the individual scores on which their final grades are based; whereas students should have an opportunity to view their grades-to-date at midsession and all of their individual grades at the end of session to track their progress and verify the accuracy of their academic records; be it therefore resolved that effective Session II 2014, all faculty members will provide each of their students an opportunity to view their individual grades and effort scores at both the midpoint and conclusion of each session of study. (*Approved*)
4. Whereas an effort score of 3 is seen as an unsatisfactory score and whereas this score may have negative repercussions should a student receive it, be it resolved that a teacher should be prepared to explain to a student the reason such a score was given and to provide that explanation in writing to the Committee on Student Conduct and Attendance upon request. (*Approved*)
5. Whereas students are expected to conclude a course of study with stronger skills than they possessed at the onset of the course; whereas students should be rewarded for skills attained by the end of a session and not penalized for weaker scores earned on language assessments during the beginning weeks of a session; be it therefore resolved that faculty members will weight graded assignments earned during the last half of an academic session will constitute two thirds of the session grade average prior to factoring final exam scores, compared to those earned during the first half, which will constitute one third of the session grade, effective no later than January 1, 2015.
6. Whereas the accuracy of course grade calculations are imperative for the accurate decisions regarding promotion, retention, matriculation, and the awarding of incomplete grades; whereas the use of weighting to record scores earned in the last half of the session as well as final tests has made grade calculations more complicated and thus prone to error; whereas students and sponsors expect grades to be calculated through a consistent, fair, and accurate process, be it therefore resolved that ELI will adopt grading software recommended by the Technology Committee in consultation with the ELI Registrar and approved by the faculty to be used by all ELI faculty members effective  January 1, 2015.

Notes based on report from Dr. Scott Stevens.

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