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Faculty Meeting – I15  10/12/2015

Memorial Hall, Room 123

News

Tim Kim is recruiting in Taiwan

Nadia Redman and Jeanine Chapman are recruiting in Oman

Emily Liu has left to recruit in China.  Scott, Nadia, Jeanine, and Michael Alexo will be joining her in two weeks

Amanda Stevens is wrapping up a month long recruiting series in Peru, Colombia, and six cities in Brazil.

Carolina Correa will be heading to Brazil to explore funding opportunities for a teacher training initiative.

Drama and Film performances scheduled for tomorrow, Tuesday, 8:30 AM in Trabant Theater.

Agenda

1) Next session’s enrollment: 690

2) Reminder of Procedures for Next Session

• Check schedules for every student who comes to class.
• Do not permit students to attend your class if they are not assigned to it. The student should be able to show you a schedule or class change email.
• When submitting no-shows on Monday of Week 2, list any student situation that is different from what is listed on the roster that is emailed over the weekend.
• Enter attendance every day during the first week of the session.

3) Vote on Resolution: Whereas the ELI is committed to providing an excellent undergraduate conditional admissions program (CAP) to UD and partner schools; whereas results of a comprehensive needs and market analysis revealed the need for program revision; and whereas the EAP Task Force has recommended a new EAP Pathways program model based on cutting-edge research and practices; be it therefore resolved that the following policies and procedures for piloting, launching, and maintaining EAP Pathways for CAP-undergraduates as distributed by email and discussed at the faculty meeting on 10/2/15 be adopted.

4 End of Session items

Today, Monday

Teachers who will not be teaching next session or don’t expect to be teaching their current classes should turn in I-pads to Rebecca Usher, Finance Office) and their textbooks as well as other equipment/keys to Chris Smith at 189, or Jeanne at 108, or Lynn Robinson at 318 by Friday.

Final essays should have been administered in ALL classes today (morning and afternoon)

Tuesday

Reading test final in all classes (morning and afternoon). Be sure students use the blue side of the scantron sheet.

Double rating of essays, where appropriate

Wednesday:  

1. Final grammar tests administered in all classes (morning and afternoon.
2. L/S Assessments: Remember, all L/S classes should be administering at least one more graded assignment this week.
3. CAP appeals are due to S. Stevens by 5:00 PM. (See Appeal Procedures on p. 3)
4. Grades for CAP students and CAP Cohort students must be entered by 5:00 PM.
5. Recommended day for administering course evaluations, if you have not already done so. You may print out evaluation forms for your class from FacBook (under “Faculty Performance Evaluations”). Please see your coordinator for the updated evaluation form. Remember: you cannot administer your own evaluations; swap classes with a colleague. Please use the course evaluation script when administering evaluations and be sure that the name of the class and teacher is on the students’ scan sheet.  Proctors should encourage written comments.
6. Meeting regarding retained students with exceptional needs, in lieu of Retention Meeting: 318 South College Ave. room 228 on Wednesday from 1:00 to 4:00 Teachers should reserve their time via the Google spreadsheet link that Lowell sent by email.
7. Last day for tutoring, listening laboratory, and Cohort classes (MW cohorts).
8. Database problems: If you are having difficulties you may contact Sue Walton at 302-894-8394 or swalton@udel.edu.

Thursday:

1. Grades for graduating students and those on probation must be submitted by 8:00

AM without exception.

Note: Only students who are staying can receive an incomplete grade. If you give your student an incomplete, please enter “I” ONLY for those subjects where the student scored less than a C-. The class percentage should reflect the grades earned for all skill areas (including the skill area where an “I” is assigned). Only students with effort of 1 or 2 and 90% attendance (no more than 4 absences, are eligible for an incomplete.  For those students being retained, please provide information that will help the administration give each student the help necessary.  For those students being retained for the second time, this information is crucial, so Emily can provide the appropriate Student Support Services.

1. Last day to Administer Program evaluations in L/S class. These should be returned to Bridget Casterline through Chris in 189 W. Main, Lynn at 318, or Jeanne at 108 E. Main, depending on where you have your mailbox.
2. Last day of classes. LS classes 8:15-9:30; RW class 10:00-11:15; Afternoon classes: 1:00- 2:30.

• Posting Grades: You may post grades using a code to maintain student anonymity. Be sure to inform your students where the grades will be posted. Post one copy either in 189 W. Main, 318 S. College, or 108 E. Main.  Be sure to indicate the class, skill area, and instructor clearly on the top. Also, please remember to take down posted grades after week one of the new session.  Do NOT post your students’ coded names based on the alphabetical order of their actual names, use the scrambled list sent to you.
• Reminder of grading policy: Students must have a 73% to be promoted to the next level. Any single grade of D+ or lower (D+, D, D-, F, 69% or lower) will result in a student being retained.  Note: no student will be placed on academic probation who has an overall (LS and RW combined) average of 70% or higher.

BACK TO FACULTY MEETING NOTES

Faculty Meeting – VI15   7/15/2015

Announcements: Dr. Scott Stevens

Dr. Stevens reviewed the announcements, with specific emphasis on the continuing search for two full-time continuing track faculty positions.  He mentioned that we are also searching on numerous sites (as recommended by Human Resources (HR)) in addition to the posting on the UDEL HR Employment site.

Agenda Items (Full-time and Adjunct Instructors present): Dr. Scott Steven

1. Stevens covered the Agenda Items, with emphasis on:
   1. How well are office hours working? Instructors had mixed reviews; so, f you have strategies that work, please share.
   2. Mid-session progress meetings, mid-session level meetings, and enrollment updates. These have particular importance because this is a 7-week session.
   3. Enrollment should rise for Session I Approximately 200 graduating and 150 returning from Session VI15.  Anticipate a 40% increase in CAP.
   4. Fall enrollment anticipated to be approximately 700. Sessions I15 and I15 will be large, so there will be afternoon classes again.
2. We are looking into expanding to the lower level of 108 East Main Street (the old IHOP and the Dance Studio).
3. Our student population is expanding to cover the Ivory Coast, more South American, and Indonesian students. Future ventures may include Cuba, Peru, and Panama.
4. The April 2015 Revisions to the Listening Curriculum (all Levels) were reviewed and discussed. Further refinements continue, based on feedback from instructors and students end-of-course surveys.
5. The topics of Agenda Item E (Resolution on Final Essay for Graduate Level ESL) were discussed.
   1. This Resolution was introduced at this meeting; therefore, a vote could not be taken but will be taken at the next meeting or by electronic voting.
   2. We are not touching the Undergraduate curricula at this time; we don’t want to have “barely qualified” students matriculating to college/grad level.
   3. Level 6 classes’ (Grad VI) response-based essays will need a new rubric/grading criteria.

NOTE: The Resolutions were approved by an electronic vote by the Continuing Faculty: 12-0 as reported by Nigel Caplan, who administered the resolution vote.

Committees’ Goals for 2015-16 (Full-time Instructors only present): Joe Matterer

Curriculum Committee

All 6 goals were voted as YES.

1. Goal 3 (Complete review of the implementation of the 2014 speaking/pronunciation curriculum revisions) is complete.
2. Goal 4 (Begin review of the 2015 listening curriculum revisions) will begin in January 2016.
3. Goal 6 (Initiate a survey of ELI Alumni to determine whether the curriculum meets students’ divers needs) will be developed in 2015 and implemented in 2016.

Textbook Committee

All 7 goals were voted as YES.

1. Goal 5 (Create and maintain a library of examination copies of books that are available for teachers to review …) – it was recommended that this Goal needs to be coordinated with the Library Committee.
2. Goal 7 (Continue to arrange periodic textbook fairs and demonstrations of new textbook-related products) – it was suggested that Opening Day might be an appropriate time to have these events.
3. Piloting of textbooks: It was also discussed that if a textbook is a revision of a current one, then piloting is generally adopted without discussion. If a textbook is new, piloting will be reviewed and adopted on a case-by-case basis.

Testing Committee

6 goals were voted as YES; 1 goal was voted as NO.

1. It was recommended that Goal 1 (Create a new final listening assessment. (currently in-progress)) and Goal 3 (Look at the placement battery and make suggestions for change, if needed) be conducted in tandem, so that they match.
2. Goal 7 (That we adjust our goals, if needed, to suit recommendations by CEA visitors.) was voted as NO.
3. Retreat note (Review and update writing prompts): discussed and it was noted that the prompts are different for each Level.

Technology Committee

All 4 goals were voted as YES; some question as to whether Goal 1 and 3 should be voted as NO, or wording changed to reflect the discussion (if wording is changed, would it require a new vote?).

1. Goal 1 (Continue to provide instructor support through the Tech Buddies program.). This Goal was initially voted as YES (with 1 NO vote), but after much discussion, the consensus was that an Education Tech/IT Person was needed on a Full Time basis, because the Tech Buddies might not be available (due to their own teaching/office-hour schedules) and tech issues would go unresolved.
2. Goal 3(Aid in updating of out-of-date equipment both in the classrooms and offices.). This Goal was voted as YES but further discussion suggested that this Goal should be supported by an IT person (for reasons discussed in Goal 1).
3. Goal 4 (Continue to offer workshops and emails, handouts to facilitate the ease of using technology in the classroom) – it we recommended that this goal be coordinated with the Professional Development Committee.

Faculty Meeting

Memorial Hall 123, 1 pm on Monday, April 28, 2014

News and Agenda

• Introduced Lynn Robinson, new assistant in the ELI Registrar’s Office
• Announced that this is Jim Runner’s last session at the ELI
• Announced that Laurie Fuhrmann is leaving the ELI on May 16

Faculty Vote on the following proposal Policy Regarding Research Requests:

“Whereas the ELI encourages research that will enhance our understanding and pedagogy of second language acquisition and whereas we equally recognize our duty to protect our students from being overwhelmed by requests for participation and from research that might be of dubious value to them as learners, be it therefore resolved that any proposed study involving ELI students must first be approved by the full time ELI faculty, whether or not such study is conducted at the ELI and that the approval process follow the guidelines outlined in the November 20, 2013 document entitled, “Policy Statement on Conducting Research at the ELI.”

Faculty approved the measure in the meeting, April 28, 2014.
This policy should also be posted to the main ELI website.

• Reminder about new ELI HR website: sites.udel.edu/elihr
• Transformation Grants proposal submitted by Nigel Caplan, Ken Cranker, and Scott Duarte has made it to the final round.

Announcement – Electronic Vote Proposals Passed

The revisions to the speaking/pronunciation curriculum proposed by the Curriculum Committee have been approved by the faculty (16 in favor, 0 opposed, 1 abstention) and will be implemented next session (V14).

The new Speaking curriculum documents will be updated on the Facbook soon.

The revisions