Virtual Fair Exhibit Info

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                                 Delaware 4-H

4-H Virtual Exhibit Showcase at the Delaware State Fair

As communicated in our letter emailed to all 4-H families on July 1, 2020, due to the current in-person restriction for 4-H programming that is in place through July 31st, we will not be able to have actual 4-H exhibits brought to the 4-H building this year to be judged and on display.  This decision was made out of an abundance of care and with the priority of protecting the health and safety of the participants, families, volunteers and staff.

As we also shared in our correspondence, the Delaware State Fair has a virtual exhibit software that will allow us to have our youth continue to be able to share and exhibit their 4-H project work, and have the ability to participate in the exhibit premium system.  Even though it will be different for us to do, we are very fortunate to have the ability and opportunity to use this system for our youth.

We have attached guidelines on how our 4-H members can upload and present their exhibits through their Delaware State Fair exhibit account.  It is a very user friendly system and one that I feel all families will be able to use to share their exhibit information.  Staff at the Delaware State Fair as well as with the Delaware 4-H Program are prepared to assist with this process as help is needed.  Please review these guidelines in order to begin to prepare information to be able to provide it in the virtual exhibit showcase.

 

Date Uploaded Information is Due for Virtual Exhibit Showcase

Monday, July 20th (12 midnight)

 

Suggested File System to use in Saving Exhibit Photographs to use to Upload

We encourage you to use the exhibit class number as your file name when saving photos to upload in the DSF virtual system.

For example, if you are exhibiting in Class 98, take a photograph(s) of your exhibit, and save as follows:

C98 P1 (Class 98  Picture 1)

C98 P2 (Class 98  Picture 2)

C98 P3 (Class 98  Picture 3)

Photography Tips to Remember / Use in Taking Photographs of Exhibits

Consider the following photography tips to use when taking photographs of your exhibits:

  • Be sure to focus in on your exhibit
  • Be sure to have the proper lighting so your pictures are not dark
  • Remember these types of composition to use: Rule of Thirds, Lighting, Simplicity and Balance
  • Photos can be edited to crop out unnecessary items in the photo.
  • More information about composition and editing photographs can be found in the 4-H Photography Judging Guide:

https://www.udel.edu/content/dam/udelImages/canr/pdfs/extension/4H/judging-competitions/Photography-Judging-Guide-2019.pdf

Please contact your County 4-H Educator or the State 4-H Program Leader / Administrative Assistant with any questions you have related to this process.  Contact information is provided below.

Sussex County 4-H:                 Jill Jackson                   jackson@udel.edu

Kent County 4-H:                    Kristin Cook                 kristin@udel.edu

New Castle County 4-H:          Kaitlin Klair                  kklair@udel.edu

State 4-H Office:

State Program Leader             Doug Crouse               dcrouse@udel.edu

Admin Assistant         Melissa McDerby        mmcderby@udel.edu

MAIN GUIDELINES ON HOW TO PRESENT YOUR EXHIBIT ON YOUR

DELAWARE STATE FAIR EXHIBIT ACCOUNT
Please take time to determine how you can best present your exhibit to the judge.  You
will have the ability to upload and share UP TO 3 PHOTOGRAPHS.
If your exhibit is flat and one-sided, you only need to upload and share 1 PHOTOGRAPH of it.
If exhibit has different sides or angles to see or to assist you in showing any special detail or
techniques used, you should upload and share 3 PHOTOGRAPHS.
Our guidelines shared below for our various classes do offer guidance in many areas as to
when only 1 photograph should be necessary.  Since exhibits are developed in multiple
ways, this guidance can change based on what you are actually exhibiting in a class.
For any exhibit that is operational, you will need to upload UP TO 1 VIDEO to show this operation.
NOTE:  Printed entry tags were provided to you for your exhibits, but they will not need to be used
in the Virtual Exhibit Showcase.    You can use them as a guide to help organize your exhibits.
Type of Exhibit: Examples:
Flat (One Sided) Exhibits Photograph, Picture/Drawing, Poster
   Wreath, Plant, Rocket, etc.
Picture Upload Requirements:
Share 1 photograph of exhibit of front side
(you do not need to attach 2 additional photographs
for these type of exhibits).
Photography Exhibits Picture Upload Requirements:
If you have the actual photograph file, upload this file.
This is the preferred method to use in sharing this type of
exhibit.  However, if you do not have file, you will have to
upload a picture of your actual photograph.
Dimensional (Multi-Sided Exhibits) Exhibits that are not flat and one-sided:
   Clothing (showing inside and outside), flower
   arrangement, container garden, bird
   feeder, woodworking item, etc.
Picture Upload Requirements:
Share 3 photographs:  Picture of Front, Side and Back
If exhibit is operational, exhibitor Electrical exhibit, science kit exhibit, any other exhibit
  will need to upload a 10-15 second    that is intended to move or operate, etc.
  video to show operation of item.
Video Upload Requirements:
Include a 10-15 second video showing the
   exhibit operating
CLASS
Section A:  Cloverbud Exhibits
1 to 6 Only 1 photograph is required for these exhibits
7 THIS CLASS IS NOT AVAILABLE TO ENTER AND WILL NOT BE JUDGED
Section B:  Textiles and Sewing Exhibits
8 to 58 Follow main guidelines listed above
Suggestions / Ideas for Photos:
If exhibit is clothing that is normally worn:
     *Show clothing item laying on flat surface
     *Turn clothing item inside out and lay
       on flat surface (to show construction)
     *Could show clothing item being worn by exhibitor
If exhibit is not a clothing item to be worn:
     *Show front of item
     *Show back of item
     *Show close up of any detail sewing on item
Section C:  Canning
59 t0 74 THIS CLASS IS NOT AVAILABLE TO ENTER AND WILL NOT BE JUDGED
Section D:  Computer
75 Convert Word document to a PDF file and Upload
76 Uploading 1 photograph should work for these exhibits
77 Upload Video
78 Convert Excel document to a PDF file and Upload
79 Uploading 1 photograph should work for these exhibits
80 Uploading 1 photograph should work for these exhibits
81 Convert Powerpoint document to PDF file and Upload
82 Convert Powerpoint document to PDF file and Upload
83 Convert Powerpoint document to PDF file and Upload
84 Upload Video
Section E:  Arts and Crafts
85 to 113 Follow main guidelines listed above
(NOTE:  Class 105 explanation is not required for 2020)
Section F:  Indoor / Outdoor Gardening
114 to 122 Uploading 1 photograph should work for these exhibits
(NOTE:  Date of propagation not required for 2020)
(Please be sure to follow date guidelines in premium book)
Section G:  Floriculture
123 to 132 Uploading 1 photograph should work for these exhibits
Section H:  Photography
133 to 150 Uploading 1 photograph should work for these exhibits
(NOTE:  Class 141 description not required in 2020)
(NOTE:  Class 146 & 147 title not required in 2020)
151 THIS CLASS IS NOT AVAILABLE TO ENTER AND WILL NOT BE JUDGED
152 Uploading 1 photograph should work for these exhibits
(NOTE:  Class 152 description not required in 2020)
153 to 157 NOTE for Classes 153 through 157:
154      Create a Powerpoint with the required number of
155      photographs per the class.  Make the Powerpoint a
156      PDF file and upload the file into the DSF system.
157
158 to 160 Send exhibit using UD Dropbox as explained in DSF 4-H
premium book guidelines
161 to 163 Uploading 1 photograph should work for these exhibits
164 SEE NOTE for Classes 153 to 157 and follow for Class 164
Section I:  Conservation and Landscape
165 to 174 Follow main guidelines listed above
(NOTE:  Class 171 explanation not required in 2020)
175 & 176 NO UPLOAD OF PHOTOGRAPH IS REQUIRED
SPONSOR OF THESE EXHIBITS REQUIRE EXHIBIT TO BE ON DISPLAY AT THE STATE FAIR.
CONTACT DOUG CROUSE AT (302) 233-1750 TO ARRANGE A TIME TO BRING TO THE 4-H BUILDING.
Sectipn J: Electric
177 to 185 Follow main guidelines listed above
You MUST upload and include a 10-15 second video to show
exhibit operating for Classes 177 to 185
Section K:  Entomology
186 to 189 Follow main guidelines listed above
Section L:  Field Crops
190 to 196 Follow main guidelines listed above
Section M:  Woodworking
197 to 208 Follow main guidelines listed above
Section N:  Science
209 to 222 Follow main guidelines listed above
Section 0:  Other
223 to 236 Follow main guidelines listed above
Section P:  Place Setting Contest
237 Follow main guidelines listed above and upload 3
   photographs of exhibit from different angles
Section Q:  Educational / Club Exhibits
238 Follow main guidelines listed above
WE WOULD LIKE CLUBS TO BRING EXHIBIT TO FAIR TO DISPLAY IN THE 4-H BUILDING.
CONTACT DOUG CROUSE AT (302) 233-1750 TO ARRANGE A TIME TO BRING TO THE 4-H BUILDING.
239 Uploading 1 photograph should work for these exhibits
Section R:  Foods
240 to 259 THIS CLASS IS NOT AVAILABLE TO ENTER AND WILL NOT BE JUDGED
Section S:  Vegetables
260 to 280 Follow main guidelines listed above
281 to 285 THIS CLASS IS NOT AVAILABLE TO ENTER AND WILL NOT BE JUDGED
286 Follow main guidelines listed above
Section T:  Cut Flowers
287 to 293 Uploading 1 photograph should work for these exhibits
294 to 295 Follow main guidelines listed above

Printable Virtual Exhibit Guidelines 2020

Printable DSF – 2020 4-H Photo Upload Instructions