Winter and Summer Session Guidelines for Faculty

Section: Academic Policies
Policy Name: Winter and Summer Session Guidelines for Faculty
Policy Owner: Provost
Responsible University Office: Office of the Vice Provost for Faculty Affairs
Origination Date: January 2000
Legacy Policy Number: 4-08
  1. PURPOSETo outline University faculty policies for Winter and Summer Sessions.
    1. Participation

      Faculty participation is optional in Winter and Summer Sessions. For details on teaching load see Faculty Handbook III-D-6. Each department is asked to provide a balanced offering of courses.

    2. Winter and Summer Compensation for Teaching

      Faculty will be compensated at prevailing Winter/Summer Sessions rates. Rates are published annually by the Appointments Processing Office and distributed to all departments. Compensation for activities other than instruction is contingent upon the availability of external or specifically designated internal funds.

    3. Winter Projects and Experimental Courses

      Sponsors of experimental courses being offered for the first time may request funding from the office of Special Sessions. A maximum of $500 may be requested in support funds to be used for travel, film rental, photocopying, special equipment or materials, and housing. Such offerings must be approved at the departmental level and by the Office of Special Sessions.

      Transportation, food, lodging costs, and expendable supplies for students will not be covered. Costs of faculty transportation for day trips will be supported but the cost of meals will not.

      Faculty may use personal or University cars; reimbursement for the use of personal cars will be made at the prevailing University rate, and University vehicles may be reserved from the Motor Pool (451-8471). University insurance provides secondary coverage for personal cars used on University business.

    4. Supervised Study in Winter and Summer Sessions

      The faculty sponsor and the student should complete a Supervised Study form and submit it through the offering department chair to the Office of Special Sessions. Undergraduate students enrolled in supervised study may apply for research grants.

    5. Deadlines

      Deadlines for registration, final department offerings, supervised study offerings, and grades are established annually by the Office of Special Sessions.

    6. Cancellation of Courses

      Undergraduate courses with fewer than ten students and graduate courses with fewer than six students may be canceled by the department chair no later than the end of the first day of the Drop/Add period. If offered, the instructor’s salary for the course will be prorated.

    7. Class Meeting Hours

      Class meeting hours at the University of Delaware follow the normal standards adopted by most colleges and universities. The minimum class meeting time during the Winter and Summer Sessions should be equivalent to that scheduled in other academic terms. Three credit classes should meet for at least 35 clock hours. This is equivalent to 50 minutes/3 weekly meetings/14 weeks during the fall and spring terms.

      Courses for other than 3 credit hours should likewise meet for 12 clock hours per credit in accordance with this formula. Courses should usually be conducted on a schedule of no less than one week per credit hour.

    8. Grading

      Courses in Winter and Summer Sessions are letter graded unless regularly offered Pass/Fail during all term. Projects (listed as course #499) are graded Pass/Fail. Supervised Study is letter graded.