Phase III Guidelines

*Effective Thursday, March 18

Larger events (more than 10 indoors or 20 outdoors), must still be held in campus spaces, including the Student Centers, Student Center Patios, or the Little Bob, utilizing the existing reservation process. Submit a meeting/event request below.

Registered Student Organizations may submit plans (subject to approval) to conduct on-campus outdoor events for up to 150 UD students. Please email student-centers@udel.edu for large event guidelines and protocols.

First, be sure to review the associated Phase III guidelines. To submit a reservation, make sure you are logged into Student Central.

Student organizations may host programs and meetings outside of the two UD student centers for 10 people or Fewer indoors, or 20 people or fewer outside as long as all UD COVID health and safety guidelines are followed.

While off-campus gatherings do not need to be submitted for approval, the organization will be held responsible for following all guidelines, regardless of location.

  • Violations may result in a referral of the group or individual participants to the Office of Student Conduct.
  • Larger events, (more than 10 indoors or 20 outdoors), must still be held in the Student Centers, Student Center patios, or the Little Bob utilizing the existing reservation process.

 

Guidelines are listed on the UD website and include:

  • Mandatory use of face coverings is required for all attendees throughout the event.
  • All attendees must complete the daily health checker and present a green check in order to participate.
  • All participants must maintain 6’ physical distance unless individuals reside in the same household.

General Program and Meeting Guidelines:

  • On the UD campus, all food must be grab-and-go and eaten outdoors. In other locations, local guidance and ordinances must be followed. Meetings and events at indoor restaurants are currently prohibited.

  • Due to health & safety reasons we are unable to host senior portraits/composite photos on campus this spring semester. We encourage students to contact photography studios that are following all CDC, state and local government health and safety protocols to schedule individual appointments.

  • It is the responsibility of the event organizers to monitor attendance at their event to ensure the number of attendees does not exceed the permitted maximum occupancy.

  • Event organizers hosting in-person events must track attendance by recording the name and email address of each UD attendee as they arrive for contract tracing purposes, and provide these attendance lists to the staff at Student Involvement or Fraternity and Sorority Leadership & Learning if requested.

  • Events/meetings are only open to UD students, staff, or faculty. Guest speakers or performers must be pre-approved by either USC or Fraternity and Sorority Leadership & Learning (FSLL) staff.

  • If the event/meeting is hosted at a location where attendees must drive, attendees may only ride in vehicles with members of the same household.

  • Organizations may not travel beyond a 100-mile radius and only for day trips (no overnight retreats). Only land transportation (e.g. car, bus, train) will be permitted at this time only. Travel by air and use of ride-share services such as Uber or Lyft is prohibited.

  •  Any program or event involving food delivery must operate with contactless delivery. If food is being prepared for delivery, it must be prepared by members of the same household and comply with local health department ordinances.

  • All events must be alcohol and drug-free.

  • Fundraisers should leverage electronic money exchange instead of collecting physical currency.

  • Meetings may be scheduled for up to a maximum of 120 minutes.

  • Any activity involving the participation of minors will not be permitted.

  • USC may modify these expectations at any time and will provide notice in the event such modifications are made. Student organizations must keep apprised of changes and communicate with members.

Student Center Program and Meeting Guidelines:

RSO and Recognized Fraternity and Sorority Meetings, Programs, and on-campus events – should continue to be hybrid and virtual for our Blue Hens who are studying at home. Those that are in-person will be capped at 50 people to help slow the spread of COVID-19 on campus. Meetings, programs, events cannot exceed 50 people but maybe further limited based on space restrictions/availability. All events must meet safety protocols with the understanding that all events are tentative and may be canceled due to changing conditions and guidelines.

  • It is the responsibility of the event organizers to monitor attendance at their event to ensure the number of attendees does not exceed permitted maximum occupancy and required physical distancing is maintained.
  • USC staff must review and approve the meeting safety plan and will be present at the event or activity if needed.
  • University Student Centers have designated room configurations to accommodate physical distancing that cannot be altered.
  • Attendees must pre-register for the event to ensure up to 50 person limit is observed.
  • Entry and dismissal procedures must maximize physical distancing by employing timed or zoned entry/exit.
  • Whenever possible there should be a single entrance and a single exit.
  • Within Student Centers, RSOs may allow individual speakers or solo performers to present unmasked with the following expectations:
    1. The distance between the speaker/singer/performer and the audience must be at least 13 ft.
    2. The microphone must be cleaned with a disinfectant wipe immediately following and between each speaker/performer.
    3. Masks must be put back on immediately after the speech or performance is completed.
  • At this time, unmasked group performances are still not permitted.
  • Ticketing, if applicable, must occur through contactless transactions (e.g. ticket scanning or cell phone verification). The University ticketing system can be used for both free events and those that have a cost. USC staff can assist in setting up ticketing.
  • USC Facility managers will hold event organizers accountable for compliance. Facility managers are authorized to close an event when procedures are not followed.
  • There must be at least one event organizer at each entrance and exit to an event to control the flow of participants and ensure adherence to safety protocols.
  • RSOs recognized fraternities and sororities will need to fill out a COVID-19 request form, which provides scheduling offices with information on how public safety requirements will be met and what COVID-19 mitigation strategies will be in place.
    • USC staff will review the event screening submission which may include consultation or additional reviewers.
    • Facility managers and University safety officers will determine specific space occupancy, in accordance with current State and city regulations.
    • Once the review is completed, organizers will be notified.
    • Student organizations who conduct events or programs without approval will be referred to the Office of Student Conduct.
    • Any groups planning events of 50 students will need to complete Programmer’s Training before the event is confirmed.

Student Involvement will offer make up Programmers Training for groups that were unable to attend the previous trainings. To schedule a make up training please email Cara White (cdwhite@udel.edu) or Tatiana Baker (tcbaker@udel.edu).

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