NEW VEHICLE PURCHASE PROCEDURE
Begin with contacting Facilities Finance,firstname.lastname@example.org to ensure the appropriate funds are available for your replacement.
After review from Facilities Finance, submit a Purchase Order Requisition in webforms (replaced by Non-Catalog Item requisition in UD Exchange) considering the following:
Is this an addition to the fleet (no trade-in)? If so, include Aimee Turner (VP for Finance) in the approval routing of the requisition.
Is there a trade-in? If so, specify on the requisition and submit an Equipment Activity webform with Transportation@udel.edu listed as cc.
Description of trade:
Example: Truck 2012 Chevrolet Colorado
Serial number (VIN)
Will this vehicle be leaving the US?
Are there any special requirements? (e.g. Liftgate, ratchet straps, shelving, racks, dashcam, etc.) If so, specify on requisition.
All vehicles are required to include the following equipment:
Rear View Camera
A total of 4 keys
Temporary & Permanent Tag
All new vehicles will be delivered to Transportation Services.
Transportation Services will update information with Vehicle Maintenance and Risk Management (Insurance).
Tagging and titling at Delaware DMV will be the responsibility of the dealer.
Consult appropriate State of Delaware contract for available vehicles and pricing:
Light Duty Passenger Vehicles: http://contracts.delaware.gov/contracts_detail.asp?i=5884
Pickup Trucks, Chassis, and Vans: https://contracts.delaware.gov/contracts_detail.asp?i=5941
Note: Vehicles purchased from dealers other than those listed on the State of Delaware contract may incur additional maintenance costs which will be charged back to the ordering unit.