Administrative hearings are an opportunity for charged students and the presenting party to share information regarding an incident with a hearing officer. It also provides a setting where direct witnesses to an incident can share their information.
Participating in the hearing are:
- Charged student(s)
- Presenting party
- Student conduct advisor (if so requested by a charged student)
- Witnesses (only for the time they are sharing information)
- Administrative hearing officer
- Be courteous and respectful. This includes not interrupting, using foul language (unless it is pertinent to the case) and staying on topic.
- Disruptions will not be tolerated.
- A disruption by a charged student will result in removal, with the hearing continuing in the student’s absence.
- A disruption by the presenting party will result in removal, ending of the hearing and all charges being dropped.
- A disruption by a witness will result in removal, with the hearing continuing without the witness’ participation.
- All participants are expected to be truthful and honest. Charged students do have the right to not answer any question posed to them, but if they do answer it must be truthful.
- Information must be relevant to the case being discussed. Information not related to the incident, including character information, is not permitted.
- No electronic devices (including cellphones, computers and recorders other than the recorder supplied to the hearing officer) may be used, unless expressly permitted by the hearing officer.
- Speak loudly and clearly so the recorder can pick up information. Refrain from answering questions with non-verbal responses (head nods or shakes, for example.)
How charged students can prepare for a hearing
- Determine if there are any witnesses you would like to participate. It is your responsibility to contact and inform them of the hearing date and time. More information about witnesses is available here.
- Write down your recollection of the incident. This will make it easier for you to remember during the hearing.
- Think about and write down questions you may want to ask the presenting party.
- Contact a student conduct advisor for additional assistance. If you would like your advisor to attend the hearing with you, please contact the Office of Student Conduct as soon as possible, so we can consider the advisor’s availability when scheduling the hearing.
Conducting a hearing
An administrative hearing will be conducted as follows:
- The hearing officer will explain expectations for participants.
- The hearing officer will announce each pending charges for each charged student, and ask the student to enter a choice: responsible, not responsible, or no choice.
- The presenting party will share information about the incident.
- The hearing officer and charged student(s) may ask clarifying questions of the presenting party.
- If witness(es) for the presenting party are present, each will join the hearing and share information. (The presenting party will inform the hearing officer the order in which each witness will come in.) The hearing officer, presenting party and charged student(s) may ask clarifying questions. Each witness will then be dismissed from the hearing.
- The charged student(s) will present information about the incident.
- The hearing officer and presenting party may ask clarifying questions of the charged student(s).
- If witness(es) for the charged student(s) are present, each will join the hearing and share information. (The charged student(s) will inform the hearing officer the order in which the witnesses will come in.) The hearing officer, charged student(s) and presenting party may ask clarifying questions. Each witness will then be dismissed from the hearing.
- The presenting party and charged student(s) will provide a closing statement, if they choose. A closing statement is an opportunity to highlight a few important points or make recommendations regarding responsibility or sanctions. It is not intended to be a full re-stating of all information shared during the hearing.
- The hearing officer will inform participants of the next steps (notification of decision, appeal process.)
- The hearing officer will close the hearing.