Vacation Accrual and Use
| Section: | Human Resources Policies |
| Policy Name: | Vacation Accrual and Use |
| Policy Owner: | Executive Vice President |
| Responsible University Office: | Office of Human Resources |
| Origination Date: | August 1998 |
| Revisions: | May 2016; Vacation Accrual and Use Policy effective December 31, 2022 |
| Legacy Policy Number: | 4-60 |
- SCOPE OF POLICYThis policy addresses the rate of paid vacation accrual and use of vacation leave and applies to all eligible employees.
- DEFINITIONS
- Eligible Employee: Full-Time benefited employees
- POLICY STATEMENTEligible employees earn paid vacation days and can use those paid vacation days in accordance with this policy.
- POLICY STANDARDS AND PROCEDURESEligible employees may begin using earned vacation after three months of employment at times mutually agreeable to the supervisor and employee. Vacation may be used as it is earned and cannot be advanced. Eligible employees may accumulate vacation days beyond the maximum allowable days throughout the calendar year. At the end of the calendar year, the vacation balance will return to the maximum if the eligible employee has accrued more than the maximum. If the eligible employee separates from the University, the vacation balance will be paid out up to the maximum. The rate used for the vacation payout is based solely on the employee’s base salary and will not include supplemental pay or shift differential.Vacation accrual is credited for any month in which an eligible employee is on paid status for at least one-half the normal scheduled workdays of that month. Vacation leave is calculated and maintained on an hourly basis. Eligible employees may not receive pay in lieu of vacation unless employment terminates with unused vacation. It is the eligible employee and department’s responsibility to ensure that the appropriate leave request forms are submitted in UDTime in order to maintain accurate vacation balances.
Maximum Allowable Vacation Accumulation based on years of Service for Eligible Employees
Date of hire through completion of 5 years of service 25 days Beginning of 6th year through completion of 10 years of service 30 days Beginning of 11th year through completion of 20 years of service 35 days Beginning 21 years of service 40 days Detailed monthly vacation accrual information is accessible at this website address: http://www.udel.edu/prm/accruals.html