Facilities, Real Estate and Auxiliary Services

University Bookstore Services

Section: Facilities, Real Estate and Auxiliary Services Policies
Policy Name: University Bookstore Services
Policy Owner: Executive Vice President
Responsible University Office: Facilities, Real Estate and Auxiliary Services
Origination Date: September 15, 1977
Revisions: June 5, 1989; April 17, 2006
Legacy Policy Number: 5-13
  1. PURPOSETo establish basic policies for University Bookstore operations and services.
  2. POLICYThe University Bookstore is the official full-service bookstore on campus. As such, the University Bookstore must make available to students all course materials, i.e. books, CDs, DVDs, course packs, and supplies (henceforth collectively referred to as “course materials”), assigned by faculty for scheduled instruction. In addition, the University Bookstore will sell general books and merchandise related to university life. The following policy statement defines the scope and methods of University Bookstore operations:
    1. The University Bookstore will receive from faculty and departments, requests for assigned course materials for all scheduled instruction. These requests will be submitted on the Textbook Adoption Form on-line or on forms provided by the University Bookstore. Copies of the adoption information will be made available to retailers who subscribe to this information. The estimated enrollments indicated on these requests should be reviewed by faculty with department chairpersons so that estimates are as reliable as possible. Forms are to be submitted in accordance with the following due dates:

      Summer Session – March 15
      Fall Semester- April 15
      Winter Session – September 15
      Spring Semester – October 15

    2. The University Bookstore will sell coursepacks (see Faculty Handbook). The policies that apply to the reproduction and distribution of coursepacks are described in Legacy Policy 5-12.
    3. The University Bookstore will maintain records of past enrollment estimates, actual enrollments, and actual sales, and use that information to determine quantities of requested course materials needed to meet the needs of students enrolled.
    4. In addition to assigned course materials, the University Bookstore will make available general books, merchandise, and services to meet needs and desires appropriate to the University’s students and faculty.
    5. University Bookstore services are available to all members of the University community. The University Bookstore accepts cash, check, financial aid, FLEX, UD#1 Card with STAR, debit or approved charge cards. Sales to departments of the University will include a discount. Department purchases must be made with the Procurement Card and/or on-line through UDMart.