Financial and Business

Purchase of Used Equipment and Material

Section: Financial & Business Policies
Policy Name: Purchase of Used Equipment and Material
Policy Owner: Executive Vice President
Responsible University Office: Office of the Vice President For Finance and Deputy Treasurer
Origination Date: June 5, 1989
Revisions: April 2000; July 1, 2005
Legacy Policy Number: 5-02
    To outline general bidding requirements for University purchase of used equipment.
    When a department desires to purchase a piece of used equipment, a complete description, such as model, year, and condition, must be forwarded to the Procurement Department with a requisition. With this information, a justifiable bid can be determined for the item requested. Additionally, the Procurement Department may purchase used equipment or other material by negotiated purchase rather than by competitive bidding, if it is determined by the Procurement Department that the negotiated price is reasonable for the intended use.

    To ensure proper control, formal bids for such equipment must be made by the University’s Procurement Services Department.

    The authority to enforce this policy lies within Procurement Services. Any questions may be directed to (302) 831-2161 or