External Relations

Privacy of Donor Data

Section: External Relations Policies
Policy Name: Privacy of Donor Data
Policy Owner: Vice President for Development and Alumni Relations
Responsible University Office: Office of Development and Alumni Relations
Origination Date: August 2010
Legacy Policy Number: 1-26
  1. Privacy and Security
    The University of Delaware (UD) is grateful for the financial support it receives from its donors and understands the importance of protecting the privacy of personal information.  The University takes donors’ right to privacy very seriously and recognizes that, to merit donors’ continued trust, it is important to be transparent and accountable in preserving the confidentiality of the personal information that UD collects and maintains.
  2. General Purpose and Access Restriction
    1. The University does not rent, market, or otherwise disclose donor information to any outside party or vendor for non-University purposes, unless required to do so under law.  Within the University, access to donor information is limited to Office of Development and Alumni Relations staff members with a need to know, and, as appropriate, those in academic units and programs who support development and alumni relations activities.  Academic unit and program leaders’ access to donor information is restricted to limited donor information.  Reunion Class Committee alumni volunteers, UD Student Spirit Ambassadors, and UD Alumni Association members, as appropriate, are provided access to donor information only after they sign a confidentiality agreement.
    2. The University of Delaware will share contact information with third-party vendors for the explicit and limited purposes of facilitating the University’s mission through UD development and engagement programs. When such contact information is shared with the third-party vendor, the vendor will first be required to sign a written agreement pledging that the information will be used only for its intended purpose; will be stored securely; and will not be resold or provided to any other individual, entity or organization without the University’s express written approval.
    3. Persons with responsibility for records containing personal information will exercise due care to ensure accuracy and completeness. Strict physical, electronic, and procedural safeguards will be utilized to protect personal information against accidental or intentional misuse or improper disclosure within or outside UD.
    4. The University shall continually monitor these practices and procedures to ensure compliance with the principles set forth in this policy.  If at some point in the future there is a change to the information usage practices that affect donor personal information, it will be reflected in the donor privacy policy posted on this site.
  3. Donor Recognition
    Donor contributions may be publicized in donor recognition vehicles produced by the University or other entities, including print, spoken, broadcast and/or web-based media. If donors do not wish their names to appear in these publications, they may notify the University’s Office of Donor Relations at (302) 831-2104.