Financial and Business

Interdepartmental Equipment Transfer

Section: Financial & Business Policies
Policy Name: Interdepartmental Equipment Transfer
Policy Owner: Executive Vice President
Responsible University Office: Office of the Vice President For Finance and Deputy Treasurer
Origination Date: February 1, 1980
Revisions: June 5, 1989; April 18, 2000; July 1, 2005
Legacy Policy Number: 5-18
  1. PURPOSETo provide for more efficient use of equipment by permitting transfer of Class I equipment for internal charge/credit.
  2. POLICYOne department or budget unit is permitted to transfer surplus equipment to another for internal charge/credit when:
    1. Such equipment is not restricted for disposition by a granting contract;
    2. The equipment is purchased through departmental accounts;
    3. Items are tagged and identified in the University’s Asset Management records.
    1. Internal charge/credit negotiable between two authorized budget administrators.
    2. Notify the Director of Procurement Services utilizing a properly completed Electronic Relocation of Equipment form, located on Web EZForms.
  4. RESPONSIBLE AUTHORITYThe authority to enforce this policy lies within the Office of Procurement Services. Any questions may be directed to (302) 831-8951 or