Human Resources

Attendance Policy

Section: Human Resources Policies
Policy Name: Attendance Policy
Policy Owner: Executive Vice President
Responsible University Office: Office of Human Resources
Origination Date: 1997
Revisions: September 2016
Legacy Policy Number: 4-43
  1. SCOPE OF POLICYThis policy applies to all exempt and non-exempt employees regarding attendance standards and outlines the appropriate procedures to follow for scheduled and unscheduled absences.
    1. Scheduled absences:  Pre-planned time away from work that has been approved in advance by the employee’s supervisor.  This time away includes paid time off, jury duty, military leave, and sick time used for health care appointments.
    2. Unscheduled absences: Time away from work that is not scheduled in advance nor approved by the employee’s supervisor.  This time away includes sick time, arriving to work late and/or leaving the workplace prior to the end of the scheduled workday.
  3. POLICY STATEMENTAll employees are expected to arrive to the workplace and be ready to work at the start of their scheduled workday.  If an employee is unable to arrive to work by the designated start time, the employee must contact his/her supervisor prior to the start of the scheduled workday.  All employees are required to submit web forms in order to track their leave time usage.  In addition, non-exempt employees are required to track hours worked on a timesheet.  Variable hour employees must use UDTime to track hours worked.
    1. Reporting Time Worked

      Non-exempt Employees must record all hours worked in accordance with federal law, including any overtime hours, on a timesheet.  The non-exempt employee’s supervisor is responsible for verifying the actual time worked, approving the timesheet, and keeping all time and pay-related records for at least three years.

    2. Vacation and Sick Leave

      University of Delaware Vacation and Sick Leave will be accrued in the UDTime system and usage recorded in the UDTime system based on submission of a Request for Leave Form.

    3. Office Breaks

      Unit managers may need to organize flexible work-day assignments to maximize office coverage. Two 15-minute breaks are permitted during each workday for non-exempt employees. One such break should be taken in the first half of the shift and the other in the second half of the shift.