Candidate steps to prepare and submit the eBinder in the UD P&T System: P&T Candidate System View
CT Caucus Promotion Panel
April 7, 2020
Matt Kinservik – Moderator
Dana Perry- Organizer
Anna Wik – Organizer
Don Lehman – Full Prof. in Medical and Molecular Biology
Julie Bayuk – Assoc. Prof. in Business and Marketing
Kyle McCarthy – Assoc. Prof. in Entomology and Wildlife Ecology
We may not have as many faculty go up for promotion this year because of the disrupted semester. The provost is allowing a one-year extension but people can still go up if they feel that they are ready.
1. Based on your experience, what was the easiest part of the process? What was the hardest?
- How to show effectiveness of teaching through course evaluations.
- Problem with working with the system (UDAcademe at the time); time needed to build the dossier.
- Trying to remember what candidate had done over last six years and building the dossier.
2. How did you document teaching effectiveness? How did you handle student feedback?
- Including samples of student work such as exemplary posters that students created.
- Including syllabi, sample student assessments, exemplary teaching units (including classes and supervised theses);
- Used teaching statement to describe anything special; use it as a narrative to present a story of your teaching; make links to above items in statement so reviewers can easily access
- One strategy to highlight/ include most pertinent information in first few paragraphs as reviewers are looking for ‘bullet points’ to craft their letters of support
- Invited peer evaluations and included their feedback.
- Used graphs and charts to pull out pertinent information.
- Address/ contextualize all aspects of student evaluations, both positive and negative
- Putting items into teaching section that some people may put in other sections (e.g. advising as part of teaching)
- Faculty handbook has long list of examples of documenting teaching effectiveness but should also look closely at department documents.
- Overall organization of dossier SO important; CONTEXTUALIZE and ORGANIZE material for reviewers; How clearly does the teaching statement (2-3 pages) relate to the evidential material? Fashion evidence of your strengths such that these talking points get repeated back in reviewer letters
3. What was the support like in your department? Who helped you?
- Other CT faculty, department chair; worked with CTAL
- Talked first with department chair
- But mentoring varies in department;
4. What can be included in Scholarship?
- Included research on teaching in the content area as well as publishing in the content area.
- Can use editing of textbooks/ review books for certification exams/ scholarship of teaching and scholarship in area of research
- Kinservik reminds faculty to be very clear about workload at the beginning of your dossier so it is clear to the reviewer. If your workload varies, a graph might be a helpful form of visual representation. (it’s a newer requirement of the faculty handbook to state workload explicitly in the dossier itself)
- He also advised people to be clear if putting something in two sections (e.g. research and scholarship). It can be done effectively but be clear why and how you are putting it into two sections; you don’t want to seem like you are padding your dossier. Eg. “As I mentioned in my teaching section I XYZ which also contributes to scholarship and this is why.”
- Do not leave things out if there is confusion about where to include them, check with mentor or chair; also may consider where there are ‘gaps’ in your dossier and use them there (given the nebulous nature of many efforts – is it teaching? Is it service? Is it scholarship?)
- Look closely at your department documents about what counts for scholarship.
- Kinservik encourages more flexibility with what we consider service versus publicly engaged scholarship. UD has classification of Carnegie Community Engagement.
5. What surprises did you encounter?
- Candidate did have some flexibility of what to include in dossier. Thought it would be prescribed but a lot of individuality based on your own experiences, workload, etc…
- Make it easy for the reviewer–bold important things, use headers, etc…
- Be prepared for focus on things that you may not have been expecting, especially if change of department chair – important to include initial expectation upon hiring (by including offer letter) to avoid being scrutinized on differing expectations of percent effort in workload
- Reminder from Matt Kinservik to use 2 and 4 year review to address these questions
- Also a reminder that even if department and university documents change, within the probationary period (first six years) of hiring you may follow the documents that were in place at time of hire for promotion
6. How did you choose external reviewers?
- Reached out to graduate advisor; someone who knows a lot of people in the field; also went to CTAL for advice.
- Colleagues at UD (Outside of department), both TT and CT faculty that have large teaching loads
- Distinction between testimonials (requested letters of support from peers) and external review (confidential letters to internal reviewers from provided list of external reviewers)
- Went to colleagues from conferences
- In most cases, cannot use teaching or research collaborators and co-authors on list; should be someone who can objectively review your dossier
- Check with department about who can be reviewer on CT cases; seeing more and more external to UD reviewers; reviewers can be at rank faculty from other institutions, but also someone who can demonstrate credentials in industry/ non-profit world (not always someone with academic ranking)
- When making a list, have in mind: 1. Total # required, 2. How many need to be external to UD, 3. Who has objectivity to give good review
- These letters are very important and can make difference in success of candidate
- Make sure the letter to the external reviewer is clear about the CT Promotion process at UD. UD’s path to promotion is different and not typical to other universities.
7. How to document work done at another university?
- At rank at another university does count (that’s in faculty handbook) but has to show continued productivity at UD.
Matt and Sunaina reviewed new method of submitting documents for promotion
Adapted from University of Southern Florida
This will be used for 2020 P&T cycle and then assessed to determine use for peer review going forward
Q: If you have no research in workload, but do research, do you make a third section in the dossier for research and will this be externally reviewed?
A: See above regarding scholarship and external review; important to be EXPLICIT about UD promotion policies to avoid confusion
Q: Could you speak briefly about the timeline? e.g. deadlines for submitting each piece. There seems to be some confusion in my department about when the dossier goes to external reviewers and which materials should go to external reviewers.
A: Timeline will be stated in the department document. Look at it carefully!
Q: Regarding individual department policies:
Can candidates go up at the same time as 6 year contract renewal?
Should contract renewal documents be different than promotion dossier.
A: These should be able to happen simultaneously. Matt will follow up with individuals who expressed these concerns. Important to happen in such a way that no one is penalized.
Matt has begun holding information sessions for reviewers/ chairs/ deans to go over the P&T process (similar to this session for those going up for review); important opportunities to air/ clarify policies on a yearly basis.
- CTAL “Documenting Your Teaching” webpage
- Suggestions on items to include in your portfolio
- CTAL podcasts on Promotion & Tenure from April 2017 and February 2018
- Link to Faculty Handbook: Promotion & Tenure chapter
- Link to Departmental P&T documents
- Link to Suggestions for Continuing Track Faculty
- University of Calgary Taylor Institute for Teaching and Learning: A Guide to Providing Evidence of Teaching
- February Friday Roundtable: Documenting Your Teaching for Promotion and Tenure: Friday, February 15, 2019, 3:30-5 PM in 208 Gore Hall. Register.
- Review the “Introduction to Promotion Tenure Faculty Input Guide (online)” tutorial in ConnectingU
- Update Your Profile section, including, degree; membership; current appointment and prior work history information
- Review your Activities section:
- Update your Service information
- Check the Teaching (Course Information) and Scholarly Contributions (Publications/Grants) sections
- Attach your updated CV, and delete previous documents, in the “Most Recent Full Curriculum Vita” sectionEnsure that the following documents (PDF documents preferred) are ready for upload at the time of dossier submission:
- Most recent College and Department P&T policies
- Letter requesting promotion
- 2 and/or 4 year reviews (Department Committee and Chair Reviews)
- Send your dossier queries to firstname.lastname@example.org
Fall 2018 CT Dossier Workshop
This workshop is designed with four stations. Please feel free to travel among the stations. We hope to create a collaborative environment where you can ask questions and offer advice to others as well.
Each station leader has planned a few tips to share. There will be at least one CT Dossier to see at each station. Other than that, please plan to ask questions.
Station 1: Creating an Organized and Readable Dossier
Agnes Ly, Associate Professor, Psychological and Brain Sciences (email@example.com). Please contact Agnes if you want to see her dossier.
Station 2: Documenting Service Activities and their Impact
Sue Barton, Professor, Plant and Soil Sciences (firstname.lastname@example.org)
Erin Brannick, Associate Professor, Animal and Food Sciences (email@example.com)
Station 3: Documenting Your Teaching Effectiveness
Hannah Kim, Associate Professor, History (firstname.lastname@example.org)
Kevin Guidry, CTAL (email@example.com)
Station 4: Fun with UDAcademe
Sunaina Soares, Academic HR Manager (UDAcademe Administrator) (firstname.lastname@example.org)
Josh Enszer, Associate Professor, Chemical Engineering (email@example.com)
UDAcademe questions: firstname.lastname@example.org