Background Clearances for Internships/Practicums

If you are registered for an Internship or Practicum you may be required to complete a background check and other additional clearances depending on your internship/practicum site.  If you are unsure if your internship requires clearances, please check with the instructing professor.

Please Note:

Please note that clearance paperwork needs to be turned in and approved before you can begin your rotation.  Not having the appropriate clearance paperwork in place by the deadlines below could result in your internship being delayed or being dropped from the class.

BHAN263 - Leadership Practicum - K-12 Schools

To begin your internship will need to turn in the following paperwork – please read these instructions carefully:

  • Federal and State of Delaware Background Check and Finger Printing
  • Negative PPD Test

Please turn in all paperwork and results into Carrie Johns before the first day of classes.  Not having these required items turned in could cause you to be dropped from the course.

  1. Federal and State of Delaware Background Check and Finger Printing ($65.00 fee**)
    1. Needs to be completed and valid within the last year (rolling 365 days)
    2. This cannot be completed from another state; it must be completed in Delaware.  Background checks from another state will not be accepted.
    3. There are three sites available to complete this clearance*
      1. Rt. 40 Glasgow – Located at Troop 2.  By appointment only.  Takes roughly 2 weeks to get an appointment.  2-4 weeks for the report.
      2. Georgetown – Located at Troop 4.  By appointment only.  Take roughly 2 weeks to get an appointment.  2-4 weeks for the report.
      3. Dover – Located at the back of the Blue Hen Mall.  No appointment necessary.  2-4 weeks for the report.
    4. Background check results must be turned in to Carrie Johns by August 23rd, 2019 for the Fall 2019 semester. 
  2. Negative PPD Test needs to be valid within the last year (rolling 365 days).
    1. Test can be provided by Student Health ($10.00 fee**)
    2. Results from a Primary Care Physician (PCP) must be turned in to Student Health
    3. Please note: PPD Tests require two visits to your physician/student health 48-72 hours apart.
    4. Please inform Carrie Johns when results have been turned in to Student Health

Only once all items have been turned in will Dr. Bibik review and approve your internship start date. *Please note that students are responsible for finding transportation to these sites. **Please note that students are responsible for all fees associated with obtaining clearances. Carrie Johns –  cbonnett@udel.edu – 004 Carpenter Sports Building PDF of Instructions

BHAN263 - Leadership Practicum - Christiana Care Rotations

To begin your internship at Christiana Care you will need to turn in the following paperwork:

  • Background Check (through CastleBranch)
  • Drug Test (through CastleBranch)
  • Negative PPD Test Result
  • Vaccination Records
  • Flu Shot

Please turn in all paperwork and results to Carrie Johns before the first day of classes.  Not having these required items turned in will cause a delay in your internship as Christiana Care does not permit interns to start without the paperwork completed first.

  1. Negative PPD Test needs to be valid within the last year (rolling 365 days)
    1. Test can be provided by Student Health ($10.00 fee**)
    2. Results from a Primary Care Physician (PCP) must be turned in to Student Health
    3. Please note: PPD Tests require two visits to your physician/student health 48-72 hours apart.
    4. Please inform Carrie Johns when results have been turned in to Student Health.
  2. Flu Shot needs to be for the 2019-2020 flu season
  3. Vaccinations required:
    1. Measles, Mumps, Rubella
    2. Varicella
    3. Tetanus
    4. Hepatitis B

Background Check and Drug Test Directions:

  1. Go online to portal.castlebranch.com/ue74
  2. Select “Place Order”
  3. You will be given three package options – select “UE74: Background Check – Drug Test” ($70.00 fee**)
  4. Follow the instructions to get set up and create a username and password
    1. Note – not having a username will result in your background check and drug test results never being reported back.
  5. Contact Carrie Johns to schedule a time to pick up a “Chain of Custody Drug Form” for your drug test
  6. Go to any Quest Diagnostics to complete the drug test
  7. View and download your background check/drug test results from your CastleBranch profile.
  8. Turn in results to Carrie Johns

Once these items have been turned in to Carrie Johns, the information will be reviewed and approved by Dr. Bibik.  Once approved a signed Allied Health Checklist will be faxed to Christiana Care approving your internship rotation. **Please note that students are responsible for all fees associated with clearances. CastleBranch Questions – 888.723.4263 or customerservice@castlebranch.com Carrie Johns – cbonnett@udel.edu – 004 Carpenter Sports Building PDF of Instructions

BHAN403 - Practicum in Adapted Physical Activity - K-12 Schools

To begin your internship will need to turn in the following paperwork – please read these instructions carefully:

  • Federal and State of Delaware Background Check and Finger Printing
  • Negative PPD Test

Please turn in all paperwork and results into Carrie Johns before the first day of classes.  Not having these required items turned in could cause you to be dropped from the course.

  1. Federal and State of Delaware Background Check and Finger Printing ($65.00 fee**)
    1. Needs to be completed and valid within the last year (rolling 365 days)
    2. This cannot be completed from another state; it must be completed in Delaware.  Background checks from another state will not be accepted.
    3. There are three sites available to complete this clearance*
      1. Rt. 40 Glasgow – Located at Troop 2.  By appointment only.  Takes roughly 2 weeks to get an appointment.  2-4 weeks for the report.
      2. Georgetown – Located at Troop 4.  By appointment only.  Take roughly 2 weeks to get an appointment.  2-4 weeks for the report.
      3. Dover – Located at the back of the Blue Hen Mall.  No appointment necessary.  2-4 weeks for the report.
    4. Background check results must be turned in to Carrie Johns by August 23, 2019, for the Fall 2019 semester.
  2. Negative PPD Test needs to be valid within the last year (rolling 365 days).
    1. Test can be provided by Student Health ($10.00 fee**)
    2. Results from a Primary Care Physician (PCP) must be turned in to Student Health
    3. Please note: PPD Tests require two visits to your physician/student health 48-72 hours apart or they will not be valid.
    4. Please inform Carrie Johns when results have been turned in to Student Health

Only once all items have been turned in will Dr. Bibik review your paperwork and approve your rotation start date. *Please note that students are responsible for finding transportation to these sites. **Please note that students are responsible for all fees associated with obtaining clearances. Carrie Johns –  cbonnett@udel.edu – 004 Carpenter Sports Building PDF of Instructions

BHAN464 - Health Behavior Science Internship - Christiana Care Rotations

To begin your internship at Christiana Care you will need to turn in the following paperwork:

  • Background Check
  • Drug Test
  • PPD Test
  • Vaccination Records
  • Flu Shot

Please turn in all paperwork and results to Carrie Johns by August 23, 2019. Not having these required items turned in will cause a delay in your internship as Christiana Care does not permit students to begin without the paperwork completed first.

IMMUNIZATION/PPD TEST/FLU SHOT:

  1. Negative PPD test needs to be valid within the last year (rolling 365 days).
    • Test can be provided by Student Health ($10.00 fee**) in needed
  2. Flu Shot for 2019-2020 flu season.
  3. Vaccination Records including
    • Measles, Mumps, Rubella (MMR) or positive titer
    • Varicella or positive titer
    • Hepatitis B (3 shot series) or waiver

These results can be scanned and e-mailed, faxed, or delivered in person to Carrie Johns. **Students are responsible for all fees associated with clearances BACKGROUND CHECK/DRUG SCREEN:

  1. Go online to portal.castlebranch.com/ue74
  2. Select Place Order
  3. You will be given three package options – select “UE74: Background Check – Drug Test” * ($70.00 Fee**)
  4. Follow the instructions to get set up and create a username and password
    • Note – Not having a username will result in your background check and drug test results never being reported back.
  5. Contact Carrie Johns to schedule a time to pick up a “Chain of Custody Drug Form” for your Drug Test
  6. Go to any LabCorp to complete drug test
  7. View and download your Background Check/Drug Test results in your CastleBranch profile
  8. Turn in result to Carrie Johns

*If you have had a Criminal Background Check completed within the last rolling year, you can use this and select the Drug Screen only option.  **Students are responsible for all fees associated with clearances  Only once all items are turned in will Dr. Peterson review and approve your Allied Health Checklist, which will then be faxed to CCHS. CastleBranch Questions – 888.723.4263 or customerservice@castlebranch.com Carrie Johns – cbonnett@udel.edu – 004 Carpenter Sports Building – fax: (302) 831-4261 Allied Health Checklist PDF of Instructions

NTDT412 - Applications in Clinical Practice

PDF of Instructions and Orientation Documentation

It is very important to read these directions carefully. All documentation must be turned into Carrie Johns (contact information below) no later than Friday, August 23, 2019. Not turning in the documentation or turning in documentation late will result in a delay in access to the facility for not just you, but the whole class.

REQUIRED DOCUMENTATION:

  1. Personal Health Insurance Card (copy of front and back)
  2. Background Check
  3. Drug Screen
  4. Immunization Records
  5. PPD Test
  6. Flu Shot
  7. Screen Shot of Completed Policy & Procedure Quiz (minimum score of 85%)
  8. Screen Shot of Completed Pre-Orientation Quiz (minimum score of 100%)
  9. Signed Confidentiality Agreement
  10. Signed HIPPA-106 Security Oversight
  11. Signed Orientation Acknowledgement

BACKGROUND CHECK/DRUG SCREEN:

  1. Go online to portal.castlebranch.com/ue74
  2. Select Place Order
  3. You will be given three package options – select “UE74: Background Check – Drug Test” * ($70.00 Fee**)
  4. Follow the instructions to get set up and create a username and password
    1. Note – Not having a username will result in your background check and drug test results never being reported back.
  5. Contact Carrie Johns to schedule a time to pick up a “Chain of Custody Drug Form” for your Drug Test
  6. Go to any LabCorp to complete drug test
  7. View and download your Background Check/Drug Test results in your CastleBranch profile
  8. Turn in result to Carrie Johns

*If you have had a Criminal Background Check completed within the last rolling year, you can use this and select the Drug Screen only option.
**Students are responsible for all fees associated with clearances

IMMUNIZATION/PPD TEST/FLU SHOT:

  1. Negative PPD test needs to be valid within the last year (rolling 365 days).
    1. Test can be provided by Student Health ($10.00 fee**) if needed
  2. Flu Shot for 2019-2020 flu season.
  3. Vaccination Records including
    1. Measles, Mumps, Rubella (MMR) or positive titer
    2. Varicella or positive titer
    3. Hepatitis B (3 shot series) or waiver

These results can be scanned and e-mailed, faxed, or delivered in person to Carrie Johns.

**Students are responsible for all fees associated with clearances

HEALTH INSURANCE CARD

  1. Photo of front and back of card sent via e-mail
  2. Carrie Johns will photocopy your card if you bring it to her office

ONLINE QUIZZES/SIGNED DOCUMENTATION

All of the information for orientation, online quizzes, and signed agreements/acknowledgments are in PDF listed at the beginning of these directions and below. Please read the directions carefully and complete all the necessary steps.

CONTACT INFORMATION FOR CARRIE JOHNS

Carrie G. Johns Cbonnett@udel.edu Carpenter Sports Building 004 Please let Carrie know when you will be stopping by her office. Please give her your name and tell her which courses you are turning in the documentation for. If she is not in her office, there are envelopes available in the mail room to put your sensitive documents in. Please use a sticky note to write your name and course number on before placing in her mailbox.

QUESTIONS: For questions related to course information please contact Prof. Grim (agrim@udel.edu). For questions related to clearances please contact Prof. Grim or Carrie Johns (cbonnett@udel.edu).

PDF of Instructions and Orientation Documentation  

NTDT460 - Community Nutrition

Required paperwork and results must be turned in to Carrie Johns by August 23, 2019, for Fall 2019. If you do not have these items on file with Carrie Johns by August 23, you may not be able to be assigned a Community Nutrition rotation, and thus may not be able to take the class or graduate.

  • PPD Test
  • Background Check

PPD TEST:

  1. Negative PPD test needs to be valid within the last year (rolling 365 days).
    • Test can be provided by Student Health ($10.00 fee**) if needed

Results can be scanned and e-mailed, faxed, or delivered in person to Carrie Johns.

**Students are responsible for all fees associated with clearances

BACKGROUND CHECK:

  1. State of Delaware Background* check ($52.00**)
    • Needs to be completed and valid within the last year (rolling 365 days)
    • Cannot be completed in another state but must be completed in Delaware. Background checks from another state will not be accepted.
    • Sites available to complete Delaware State background check***
      • Rt. 40 – Glasgow – Located at Troop 2. By appointment only, takes roughly 2 weeks to get an appointment. 2-4 weeks for report.
      • Georgetown – Located at Troop 4. By appointment only, takes roughly 2 weeks to get an appointment. 2-4 weeks for report.
      • Dover – Located at the back of the Blue Hen Mall – No appointment necessary. 2-4 weeks for report.
  2. Report will be sent to you. Please bring your copy to Carrie Johns.

*If you have had a Delaware State Criminal Background Check completed within the last rolling year you can use it to satisfy this requirement.

**Students are responsible for all fees associated with clearances

***Students are responsible for finding transportation to these sites.  

Carrie Johns – cbonnett@udel.edu – 004 Carpenter Sports Building – fax: (302) 831-4261 PDF of Instructions

For questions please contact Carrie Johns.