Accident and Claims Reporting

Property

Report any University property loss to the Office of Risk Management and follow up with a written statement including:

  • Date of occurrence
  • Detailed information regarding property damaged or stolen (i.e. who, what, where and when)
  • Proof of ownership (i.e. copy of original purchase order or paid invoice)
  • Serial numbers and/or UD tag numbers (if available)
  • Substantiation of replacement cost of item

All property claims are subject to a deductible which varies depending upon the equipment.  The deductible is to be borne by the department that owns the property.

No personal property is covered by University insurance.

Motor Vehicles

Accidents

  • Notify local police or University Police (831-2222), if on campus.  A police report must be generated in order for the Office of Risk Management to review the claim.
  • Notify your immediate supervisor.
  • University leased or owned vehicles are subject to a $500 deductible, to be borne by the department whose vehicle was damaged.
  • Never admit fault or liability when involved in an accident with another vehicle.  Do not sign a statement admitting responsibility for damages or injury.
  • Complete the Auto Accident Report Form and submit to Risk Management.

Motor Vehicle Drivers

The University of Delaware’s auto insurance policy covers any damages or losses to University-owned vehicles.  It also covers any damages or losses to vehicles leased or rented by University employees for Official University Business in the United States and Canada.

Deductibles

Departments will be charged a deductible of $500 per accident.

Use of Personal Motor Vehicles

In the event of an accident while using your personal motor vehicle for Official University Business, YOUR auto insurance is always PRIMARY. The University’s insurance is EXCESS of your primary limits for damages to a third party only. The University’s insurance does not provide property coverage for personal vehicles.

When Employees are renting vehicles to be used exclusively for University business, they should:

  1. use a University P-card when possible
  2. notify the Office of Risk Management if the rental will last for 30 days or longer
  3. waive the rental company’s insurance when renting a vehicle in the U.S. or Canada*

*If you are renting a vehicle for use in locations other than in the United States or Canada, then you must purchase the rental service insurance.

University drivers should complete the Motor Pool Driver Certification and submit to Risk Management.