UD Seal
Human Resources

Salaried Staff Reduction in Work Force

Section: Human Resources Policies
Policy Name: Salaried Staff Reduction in Work Force
Policy Owner: Executive Vice President
Responsible University Office: Office of Human Resources
Origination Date: 1997
Revisions: July 28, 2010
Legacy Policy Number: 4-99
    Whenever a reduction in work force of more than 30 days becomes necessary, the University shall make every reasonable effort to minimize the effects of a reduction in force on both departments and employees.

    In the event a reduction in work force is necessary, the department or budget unit head is responsible for deciding which functions are to be reduced or discontinued. The determination of those employees to be affected shall be made in accordance with organizational requirements, skills and experience of incumbents and length of continuous University service.

    In departments or budget units with personnel in the initial 90-day probationary period, reductions in force should be made from those probationary employees before reductions are considered of employees who have completed their probationary period. Before reductions of full-time employees are considered, departments or budget unit heads will first consider the discontinuation of miscellaneous wage personnel and reductions in regular part-time positions.

    Employees laid off under a reduction in work force shall be notified by their department at least 30 calendar days prior to the effective date of the layoff.

    Employees laid off under this procedure shall have their names placed on the Reduction-in-Force List and be considered internal applicants for purposes of posting on open positions for 12 months from the effective date of the layoff. Individuals whose names appear on this list and who meet the minimum requirements of the open position shall be given consideration for positions that match their knowledgel, skills and abilities. An individual’s name shall remain on the RIF List for 12 calendar months from the effective date of their layoff unless the individual refuses, within that 12 calendar month period, an available position for which they are qualified.

    The Office of Human Resources shall coordinate for employees affected by reductions in force, job placement counseling, employee benefits counseling, and other forms of assistance as may be available to develop employment opportunities outside the University.

    Salaried staff employees laid off due to a reduction in work force and who otherwise qualify for University payment of their employee benefits shall continue to receive the University payment in support of those benefits for a period of three months following the date of layoff.