UD Seal
Human Resources

Non-Exempt Employee Termination / Notification

Section: Human Resources Policies
Policy Name: Non-Exempt Employee Termination / Notification
Policy Owner: Executive Vice President
Responsible University Office: Office of Human Resources
Origination Date: September 7, 1999
Revisions:  June 2016
Legacy Policy Number:  4-100
  1. SCOPE OF POLICYThis policy addresses termination of employment for non-exempt employees and notice periods for termination of employment.
  2. DEFINITIONS
    1. Non-exempt Employee: An employee who is subject to overtime requirements under the Fair Labor Standards Act.
    2. Probationary period: RE: http://sites.udel.edu/generalcounsel/policies/salaried-staff-probationary-period/
  3. POLICY STATEMENTEmployment by the University is employment at-will. Nothing in this policy changes the at-will status of non-exempt employees. The University may terminate the employment of any employee, non-exempt employees included, for any reason or no reason at all. Every effort should be made to resolve problems through open discussions and appropriate actions. Prior to a termination action, the department must consult with the Employee Relations Office.
  4. POLICY STANDARDS AND PROCEDURES
    1. The University will provide a non-exempt employee two weeks’ notice except when the cause for termination is such that the employee cannot be permitted to remain on University premises.
    2. When a non-exempt employee resigns, the employee shall give the University two weeks’ notice. Longer notice is appreciated when the position requires supervisory or special skills.
    3. Non-exempt employees, except for those in the probationary period, will be paid for unused vacation days upon termination of employment.
    4. The non-exempt employee will be required to return University property including, but not limited to, the following:
      1. Keys
      2. ID Card (except for eligible retirees)
      3. Computers
      4. Cell Phones
      5. Procurement Cards
      6. And any other University-issued property
    5. System access will be canceled.